Exhibit at Canberra Potters

FEE SCHEDULE & RESPONSIBILITIES FOR SELLING EXHIBITIONS 2023
(all prices quoted below include GST where applicable)
Fees for non-selling exhibitions are by negotiation

This document should be read in conjunction with the Exhibition Service Conditions.

THERE IS A MINIMUM EXHIBITION PERIOD OF FOUR WEEKS.

1. Service fee - $2250 for four weeks (including install week); $450 per week for subsequent weeks, payment of which gives:
1.1 Use of the Canberra Potters/Watson Arts Centre gallery for an exhibition.
1.2 Use of the gallery’s plinths, partitions, hanging wires and AV equipment.
1.3 Opening event run by Canberra Potters staff and volunteers, including light refreshments.
1.4 Provision by Canberra Potters of printed postcard size invitations designed to gallery format with a quantity provided to the exhibitor(s) to distribute. An email version is also supplied. Variations to the invitation format, e.g. different size or an additional quantity, may be arranged but at cost to the exhibitor/s.
1.5 Promotion of the exhibition through the Canberra Potters’ website, other websites, a media release, and any other promotional outlet that Canberra Potters may consider appropriate. Note that we have no control over free listings; we submit exhibition information but that does not guarantee that it will appear in print or online.
1.6 Distribution of the exhibition’s details to the gallery and membership email mailing lists.
1.7 A simple, photocopied catalogue listing exhibits and their prices.
1.8 Curatorial assistance for installation of the exhibition.
1.9 Minding and sales handling, with the exhibition open to the public during the Centre’s normal opening hours (currently 10am–4pm Tuesday to Saturday and 11am–3pm Sunday) including staff attendance to handle sales during the exhibition’s opening event if there is one.
NB Should exhibitors wish, advertising of the exhibition in the Canberra Times can be undertaken but all costs will be passed on to the exhibitor/s. Ads will be designed in-house to gallery format.

2. Sales commission – 30% of an item’s retail price will be retained by Canberra Potters.
Commission will be deducted from sale proceeds, the net balance being paid to the exhibitor/s as soon as practicable after the close of the exhibition.

3. Cleaning bond - $150
The cleaning bond will be refunded at the end of the exhibition provided that no additional expense has been incurred by Canberra Potters in making good any damage to any area impacted by the exhibitors and/or their installers due to the exhibition’s installation, or for any cleaning, rubbish removal, etc. due to either the exhibition’s installation or an opening event. See clauses 9, 10 and 11 of the agreement and points 3 and 5 under ‘Exhibitor’s Responsibilities’ below.


EXHIBITOR’S RESPONSIBILITIES
1. Delivery of exhibition pieces to Canberra Potters, and installation of the exhibition, within the installation dates specified in the agreement, including labelling all exhibits in accordance with the details provided to Canberra Potters for the catalogue.
2. Demounting, packing and removing all unsold work by the date/time specified in the agreement.
3. Making good, by the end of the exhibition demounting date/time, any damage to walls, partitions, plinths, floor, etc. caused by the exhibition’s installation.
4. Arranging for an opening speaker to open the exhibition.
5. Providing to Canberra Potters by, at the latest, the installation date set out in the agreement, details of all exhibits for the preparation of a catalogue. These details should include for each item:
a. A unique identifier, this identifier to also be on a sticky label attached to the base of, or in some unobtrusive place on, the item. (Mandatory)
b. The retail price including the 30% commission that will be retained by Canberra Potters if an item is sold. (Mandatory)
If an exhibitor is registered for GST the retail price must include GST. In this case, commission will be calculated on the retail price less its GST component. It is the exhibitor’s responsibility to pay to the Australian Tax Office the GST component of the retail price of any item sold.
c. A title and/or brief description of the piece, including materials used and year made.
6. Providing to Canberra Potters an artist’s statement (for each exhibitor if a group exhibition) and/or an exhibition statement on which a media release and other promotional material can be based. Canberra Potters reserves the right to edit statements, in consultation with the artist/s where possible.
7. Providing to Canberra Potters by a specified date an image, or images, for the invitation and for use on web sites.
8. Providing media supplied as videos or still photographs (not both) to accompany their exhibition (if desired). If the Exhibitor(s) need assistance from The Managers to compile audio-visual media for display, additional charges will apply.
9. It is in an exhibitor’s own interests to be prepared to speak to the media if approached for an interview.
10. Exhibitors must provide Canberra Potters with their GST status and either their ABN or a declaration acceptable to the Australian Tax Office of their tax status (eg hobbyist, overseas visitor, etc.).
11. Other additional fees/responsibilities which are not covered in the Service Fee.


EXHIBITOR’S ADDITIONAL COSTS
1. All packing, delivery, installation, demounting and removal costs.
2. Insurance, if required, of exhibits whilst in transit and/or on the Canberra Potters premises.
3. Costs for any other function or facility not explicitly included in the fee schedule.